HR Templatesنماذج الموارد البشرية
HR work templates
A growing library of practical templates for HR and personnel teams, organised by topic.
HR work templates
Recruitment & onboarding 15
- Word Job application & candidate data formA form the applicant completes with personal details, education, training, languages, skills and work history,… Download
- Word Job analysis formCollects information about a job: its tasks, responsibilities, working conditions and the qualifications and s… Download
- Word Job description templateA template for writing a job description: title, department, reporting line, purpose, duties and requirements.… Download
- Word Interview evaluation formUsed by the interviewer to rate the candidate on set criteria such as presentation, communication, experience … Download
- Word New employee test & evaluation formRecords test results and the evaluation of new hires before final appointment or during their first days at wo… Download
- Word Candidate rejection emailA polite English email informing a candidate they were not selected after the interview and thanking them for … Download
- PDF Required hiring documents checklistA checklist of the documents a new employee in Egypt submits when hired, such as ID copy, birth certificate, q… Download
- Word Hiring documents formRecords which hiring documents the employee has submitted and which are still missing. Kept in the employee fi… Download
- Word Employee data & documents formA full form for the employee’s personal and job details and the hiring documents they submitted. Completed on … Download
- Word Acknowledgement of receipt of hiring documentsThe company’s acknowledgement that it has received the employee’s hiring documents, signed by both parties. Download
- Word Marital status declarationA declaration by the employee of their marital status and dependants, used for personnel records, social insur… Download
- Word Residence address declarationThe employee declares their current home address and undertakes to report any change. Download
- Word Medical examination referral letterA letter from the company referring a new employee for the pre-employment medical examination. Download
- Word New employee start-of-work formConfirms the date a new employee actually started work, signed by the employee and their direct manager. Download
- Word Job handover acknowledgementThe employee acknowledges taking over their job and any assets in their custody, on hiring or transfer. Download
Personnel affairs 19
- Word Employee file contents checklistA checklist of the documents every employee file should contain, useful for auditing personnel files. Download
- Word Employee data update formA form for employees to update personal, ID, address and marital details. Best used once a year. Download
- Word Employee data update form – short versionA shorter version of the data update form, suitable for small companies. Download
- Word Leave request formAn employee’s request for leave, showing type and duration with approval from the direct manager and HR. Download
- Word Annual leave recordA record tracking each employee’s annual leave balance and the days taken during the year. Download
- Word Sick leave recordA record of the employee’s sick leave, dates and the medical documents submitted. Download
- Word Public holidays recordA record of public holidays and any work done on them, used to calculate compensation or time off in lieu. Download
- Word Pay progression recordA record of the employee’s pay since hiring: raises, promotions and their dates. Download
- Word Business errand permitAuthorises an employee to leave the premises on a work errand, with destination and times out and back. Download
- Word Exit permitPermission for an employee to leave during working hours for a personal reason, approved by the direct manager… Download
- Word Clinic visit formRefers an employee to the clinic or doctor during working hours and records the outcome of the visit. Download
- Word Salary advance requestAn employee’s request for a salary advance, with the amount, repayment method and approvals. Download
- Word HR letter to the bankA letter from the company to a bank confirming the employee’s job and start date, usually requested to open an… Download
- Word Acknowledgement of original documents returnedSigned by the employee when they receive original documents from their file, such as certificates. Download
- Excel Personnel affairs templates (Excel)An Excel workbook with several ready templates: payroll sheet, attendance, leave request, leave summary and em… Download
- Excel Branch staff evaluation (Excel)An Excel workbook for evaluating branch staff, with a sheet for each group: branch manager, sales staff, store… Download
- Word Key HR proceduresExplains the main HR procedures such as internal recruitment, leave and more. Prepared by Maha K. Elmegry. Download
- Word Complete HR forms collectionA large single document gathering many HR forms with a detailed index, grouped by topic. Download
- Excel Monthly Payroll 2026 — Tax & Social InsuranceA monthly payroll system in Excel by ProTalent: earned pay by days worked, day/night/holiday overtime, incenti… Request
Performance evaluation 4
- Word Performance appraisal formAn English form rating the employee on competencies and objectives on a 1–5 scale, with manager comments and a… Download
- Excel KPI templateAn Excel template for setting KPIs for an employee’s tasks, their weights, and calculating achievement. Download
- Word End-of-probation suitability reportCompleted by the direct manager at the end of probation to state whether the employee should be confirmed. Download
- Excel Probation Period Evaluation (3 months)An Excel workbook by ProTalent to evaluate new hires before probation ends: a register with probation end date… Request
Discipline & end of service 7
- Word Disciplinary recordA record of the penalties imposed on an employee, with dates and reasons. Download
- Word Disciplinary penalty formUsed to impose a penalty after a violation, stating the violation and the penalty under the disciplinary regul… Download
- Word Unsuitability decisionAn administrative decision that the employee is unsuitable after probation, ending the employment. Download
- Word Probation termination noticeA formal notice to the employee that the contract is terminated during probation. Download
- Word Resignation formA resignation letter with the submission date, last working day and reason for leaving. Download
- Word End-of-service settlement requestA request to settle an employee’s dues on leaving, such as leave balance and outstanding pay. Download
- Word Final clearance & releaseSigned by the employee on leaving to confirm they received all dues and have no further claims. Download
Training 23
- Word Training needs surveyCollects training needs per department or employee as the basis for the training plan. Download
- Word Training needs analysis guideAn English guide to the principles, types and techniques of training needs analysis, with a checklist for eval… Download
- Word Annual training planA schedule for planning training over the year: programme, target group, timing and cost. Download
- Word General training programmes planA plan for general training programmes that cover more than one department. Download
- Word Training programme planning formPlans a single training programme: objectives, content, trainer, duration and venue. Download
- Word Training programme specificationSpecifies a programme: purpose, number of trainers and trainees, content summary and required equipment. Download
- Word Training session outlineA daily outline of the programme: unit, topic, training method and materials used. Download
- Word Training start requestA request to start training for an employee or trainee, with programme details and approvals. Download
- Word Trainee information formRecords the trainee’s personal and job details before the programme starts. Download
- Word Employee training cardA card recording all training courses the employee has attended during their employment. Download
- Word Training attendance sheetA sheet for recording trainee attendance on each day of the programme. Download
- Word Training attendance sheet – version 2An alternative attendance sheet for trainees. Download
- Word Trainee evaluationThe trainer’s evaluation of a trainee’s performance and learning. Download
- Word Training programme evaluation formCompleted by trainees to rate the programme: content, trainer, organisation and benefit. Download
- Word Training course evaluation formEvaluates a course after it ends, from the trainees’ point of view. Download
- Word Training evaluation (English)An English form for evaluating a workshop or training programme, useful for planning future sessions. Download
- Word Training programme reportA final report on the programme: what was delivered, attendance, results and recommendations. Download
- Word Training course report templateA template for writing a report on a training course after it ends. Download
- Word Training course results recordRecords trainees’ results and grades in a course. Download
- Word Training return cardMeasures the impact of training courses on the employee’s performance after returning to work. Download
- Word Training cost undertakingThe employee agrees the company may recover training costs if they leave before an agreed period. Download
- Word Training cost undertaking – version 2An alternative wording of the training cost undertaking. Download
- Word Training expenses agreementAn English agreement between company and employee on course costs and the employee’s commitment to stay afterw… Download
Employing foreign nationals 14
- PDF Foreign work permit application – new or renewal (Form 1)The official Form 1 for a first-time or renewed work permit for a foreign national. Download
- Word Work permit issue & renewal requestThe company’s request to issue a work permit for a foreign worker or renew an existing one. Download
- Word Recruitment-from-abroad requestA request to the Investment Services Complex to approve bringing in a foreign worker. Download
- Word Recruitment-from-abroad request – version 2A version addressed to the Foreign Permits Department at the Ministry of Labour. Download
- Word Exemption letter from recruitment conditionA letter requesting exemption from the recruitment-from-abroad condition when hiring a foreign national. Download
- Word Cancellation of recruitmentA letter cancelling a request to bring in a foreign worker. Download
- Word Work permit cancellationA letter cancelling a foreign worker’s permit when their employment ends. Download
- Word Security inquiry (GAFI)The security inquiry form for a foreign worker submitted through GAFI, with personal and passport details. Download
- Word Security inquiry – version 2An alternative security inquiry form for a foreign worker’s work permit. Download
- Word Request addressed to the GAFI chairmanA request letter to the head of the Investment Services Complex at GAFI about employing a foreign worker. Download
- Word Request addressed to the Director of Tourist VillagesA request letter to the Director General of Tourist Villages about employing a foreign worker. Download
- Word Request addressed to the Director of ManpowerA request letter to the Director General of Manpower about employing a foreign worker. Download
- Word Employment contract with a foreign national (Arabic–English)A bilingual Arabic–English employment contract for hiring a foreign worker in Egypt. Download
- PDF HIV test form (blank)A blank HIV test result form required among the foreign work permit documents. Download
No templates match your search.
Templates are for general guidance. Check the latest legal updates before official use, or contact us for expert advice.
Need a template that is not here?
Ask us for it, or book a consultation to prepare custom policies and forms for your company.