HR Templatesنماذج الموارد البشرية
Ready HR templates
A growing library of practical templates for HR and personnel teams, organised by topic.
HR work templates
Recruitment & onboarding 15
- Word Job application & candidate data formA form the applicant completes with personal details, education, training, languages, skills and work history,… Download
- Word Job analysis formCollects information about a job: its tasks, responsibilities, working conditions and the qualifications and s… Download
- Word Job description templateA template for writing a job description: title, department, reporting line, purpose, duties and requirements.… Download
- Word Interview evaluation formUsed by the interviewer to rate the candidate on set criteria such as presentation, communication, experience … Download
- Word New employee test & evaluation formRecords test results and the evaluation of new hires before final appointment or during their first days at wo… Download
- Word Candidate rejection emailA polite English email informing a candidate they were not selected after the interview and thanking them for … Download
- PDF Required hiring documents checklistA checklist of the documents a new employee in Egypt submits when hired, such as ID copy, birth certificate, q… Download
- Word Hiring documents formRecords which hiring documents the employee has submitted and which are still missing. Kept in the employee fi… Download
- Word Employee data & documents formA full form for the employee’s personal and job details and the hiring documents they submitted. Completed on … Download
- Word Acknowledgement of receipt of hiring documentsThe company’s acknowledgement that it has received the employee’s hiring documents, signed by both parties. Download
- Word Marital status declarationA declaration by the employee of their marital status and dependants, used for personnel records, social insur… Download
- Word Residence address declarationThe employee declares their current home address and undertakes to report any change. Download
- Word Medical examination referral letterA letter from the company referring a new employee for the pre-employment medical examination. Download
- Word New employee start-of-work formConfirms the date a new employee actually started work, signed by the employee and their direct manager. Download
- Word Job handover acknowledgementThe employee acknowledges taking over their job and any assets in their custody, on hiring or transfer. Download
Personnel affairs 19
- Word Employee file contents checklistA checklist of the documents every employee file should contain, useful for auditing personnel files. Download
- Word Employee data update formA form for employees to update personal, ID, address and marital details. Best used once a year. Download
- Word Employee data update form – short versionA shorter version of the data update form, suitable for small companies. Download
- Word Leave request formAn employee’s request for leave, showing type and duration with approval from the direct manager and HR. Download
- Word Annual leave recordA record tracking each employee’s annual leave balance and the days taken during the year. Download
- Word Sick leave recordA record of the employee’s sick leave, dates and the medical documents submitted. Download
- Word Public holidays recordA record of public holidays and any work done on them, used to calculate compensation or time off in lieu. Download
- Word Pay progression recordA record of the employee’s pay since hiring: raises, promotions and their dates. Download
- Word Business errand permitAuthorises an employee to leave the premises on a work errand, with destination and times out and back. Download
- Word Exit permitPermission for an employee to leave during working hours for a personal reason, approved by the direct manager… Download
- Word Clinic visit formRefers an employee to the clinic or doctor during working hours and records the outcome of the visit. Download
- Word Salary advance requestAn employee’s request for a salary advance, with the amount, repayment method and approvals. Download
- Word HR letter to the bankA letter from the company to a bank confirming the employee’s job and start date, usually requested to open an… Download
- Word Acknowledgement of original documents returnedSigned by the employee when they receive original documents from their file, such as certificates. Download
- Excel Personnel affairs templates (Excel)An Excel workbook with several ready templates: payroll sheet, attendance, leave request, leave summary and em… Download
- Excel Branch staff evaluation (Excel)An Excel workbook for evaluating branch staff, with a sheet for each group: branch manager, sales staff, store… Download
- Word Key HR proceduresExplains the main HR procedures such as internal recruitment, leave and more. Prepared by Maha K. Elmegry. Download
- Word Complete HR forms collectionA large single document gathering many HR forms with a detailed index, grouped by topic. Download
- Excel Monthly Payroll 2026 — Tax & Social InsuranceA monthly payroll system in Excel by ProTalent: earned pay by days worked, day/night/holiday overtime, incenti… Request
Performance evaluation 4
- Word Performance appraisal formAn English form rating the employee on competencies and objectives on a 1–5 scale, with manager comments and a… Download
- Excel KPI templateAn Excel template for setting KPIs for an employee’s tasks, their weights, and calculating achievement. Download
- Word End-of-probation suitability reportCompleted by the direct manager at the end of probation to state whether the employee should be confirmed. Download
- Excel Probation Period Evaluation (3 months)An Excel workbook by ProTalent to evaluate new hires before probation ends: a register with probation end date… Request
Discipline & end of service 7
- Word Disciplinary recordA record of the penalties imposed on an employee, with dates and reasons. Download
- Word Disciplinary penalty formUsed to impose a penalty after a violation, stating the violation and the penalty under the disciplinary regul… Download
- Word Unsuitability decisionAn administrative decision that the employee is unsuitable after probation, ending the employment. Download
- Word Probation termination noticeA formal notice to the employee that the contract is terminated during probation. Download
- Word Resignation formA resignation letter with the submission date, last working day and reason for leaving. Download
- Word End-of-service settlement requestA request to settle an employee’s dues on leaving, such as leave balance and outstanding pay. Download
- Word Final clearance & releaseSigned by the employee on leaving to confirm they received all dues and have no further claims. Download
Training 23
- Word Training needs surveyCollects training needs per department or employee as the basis for the training plan. Download
- Word Training needs analysis guideAn English guide to the principles, types and techniques of training needs analysis, with a checklist for eval… Download
- Word Annual training planA schedule for planning training over the year: programme, target group, timing and cost. Download
- Word General training programmes planA plan for general training programmes that cover more than one department. Download
- Word Training programme planning formPlans a single training programme: objectives, content, trainer, duration and venue. Download
- Word Training programme specificationSpecifies a programme: purpose, number of trainers and trainees, content summary and required equipment. Download
- Word Training session outlineA daily outline of the programme: unit, topic, training method and materials used. Download
- Word Training start requestA request to start training for an employee or trainee, with programme details and approvals. Download
- Word Trainee information formRecords the trainee’s personal and job details before the programme starts. Download
- Word Employee training cardA card recording all training courses the employee has attended during their employment. Download
- Word Training attendance sheetA sheet for recording trainee attendance on each day of the programme. Download
- Word Training attendance sheet – version 2An alternative attendance sheet for trainees. Download
- Word Trainee evaluationThe trainer’s evaluation of a trainee’s performance and learning. Download
- Word Training programme evaluation formCompleted by trainees to rate the programme: content, trainer, organisation and benefit. Download
- Word Training course evaluation formEvaluates a course after it ends, from the trainees’ point of view. Download
- Word Training evaluation (English)An English form for evaluating a workshop or training programme, useful for planning future sessions. Download
- Word Training programme reportA final report on the programme: what was delivered, attendance, results and recommendations. Download
- Word Training course report templateA template for writing a report on a training course after it ends. Download
- Word Training course results recordRecords trainees’ results and grades in a course. Download
- Word Training return cardMeasures the impact of training courses on the employee’s performance after returning to work. Download
- Word Training cost undertakingThe employee agrees the company may recover training costs if they leave before an agreed period. Download
- Word Training cost undertaking – version 2An alternative wording of the training cost undertaking. Download
- Word Training expenses agreementAn English agreement between company and employee on course costs and the employee’s commitment to stay afterw… Download
Employing foreign nationals 14
- PDF Foreign work permit application – new or renewal (Form 1)The official Form 1 for a first-time or renewed work permit for a foreign national. Download
- Word Work permit issue & renewal requestThe company’s request to issue a work permit for a foreign worker or renew an existing one. Download
- Word Recruitment-from-abroad requestA request to the Investment Services Complex to approve bringing in a foreign worker. Download
- Word Recruitment-from-abroad request – version 2A version addressed to the Foreign Permits Department at the Ministry of Labour. Download
- Word Exemption letter from recruitment conditionA letter requesting exemption from the recruitment-from-abroad condition when hiring a foreign national. Download
- Word Cancellation of recruitmentA letter cancelling a request to bring in a foreign worker. Download
- Word Work permit cancellationA letter cancelling a foreign worker’s permit when their employment ends. Download
- Word Security inquiry (GAFI)The security inquiry form for a foreign worker submitted through GAFI, with personal and passport details. Download
- Word Security inquiry – version 2An alternative security inquiry form for a foreign worker’s work permit. Download
- Word Request addressed to the GAFI chairmanA request letter to the head of the Investment Services Complex at GAFI about employing a foreign worker. Download
- Word Request addressed to the Director of Tourist VillagesA request letter to the Director General of Tourist Villages about employing a foreign worker. Download
- Word Request addressed to the Director of ManpowerA request letter to the Director General of Manpower about employing a foreign worker. Download
- Word Employment contract with a foreign national (Arabic–English)A bilingual Arabic–English employment contract for hiring a foreign worker in Egypt. Download
- PDF HIV test form (blank)A blank HIV test result form required among the foreign work permit documents. Download
Career development templates
- PDF The Professional CV Writing GuideA practical Arabic-language guide that shows you step by step how to write a professional CV that catches the … Request
- — The LinkedIn Pro Guide: build a professional profile step by stepA practical Arabic-language guide that walks you step by step through building a professional LinkedIn profile… Request
Laws
Egyptian Labour Law 8
- PDF Disciplinary Penalties Regulation – Egyptian Labor Law No. 14 of 2025This reference document provides an overview of workplace violations and the corresponding disciplinary penalt… Download
- Word Foreign work permitsA form covering the procedures and requirements for foreign work permits. Download
- PDF Special funds under Labour Law 14 of 2025A lecture explaining the special funds in the new Labour Law No. 14 of 2025, compared with Law 12 of 2003. Fro… Download
- PDF Manpower offices directoryA list of Manpower office addresses across governorates. Download
- Word OHS officer procedures with external bodiesSteps for the occupational health & safety officer when dealing with government bodies, such as preparing the … Download
- PowerPoint Labour Law 14 of 2025 explained, compared with Law 12 of 2003 (presentation)A 97-slide presentation explaining the new Labour Law No. 14 of 2025 chapter by chapter, compared with the pre… Request
- PDF Termination of Employment by Mutual Agreement – TemplateAn agreement template for ending an employment contract by mutual consent between the employer and the employe… Download
- PDF Egyptian Labour Law No. 14 of 2025 – Full TextThe full text of Egypt's new Labour Law No. 14 of 2025, which replaced Law No. 12 of 2003. It regulates privat… Download
How is Claude doing this session? 11
- Excel Form S1 — print-ready Excel (auto-fills the form)An Excel workbook by ProTalent that prepares Social Insurance Form S1 front and back, print-ready on A4. Enter… Request
- PDF Social insurance services guide – forms & proceduresA guide to social insurance services and the forms and documents each service requires. Download
- PDF Social insurance occupation codesA table of occupation classification codes and job codes used by social insurance. Download
- PDF Minimum & maximum insurable wage 2026The circular setting the minimum and maximum insurable wage for social insurance in 2026. Download
- PDF E-token / e-signature procedure for employersThe steps employers follow on the social insurance system using an e-token or electronic signature. Download
- Excel Directory of all social insurance offices 2026 – by Ehab KhalidAn Excel directory of social insurance office addresses in every governorate, one sheet per governorate. Prepa… Download
- Excel Employee insurance codes & troubleshootingAn Excel file explaining employee insurance codes and how to fix common issues with them. Download
- Excel Extract data from the national ID numberAn Excel tool that extracts date of birth, gender and governorate from an Egyptian national ID number. Download
- PDF All Social Insurance Forms –CRM One PDFA combined PDF of the most commonly used National Organization for Social Insurance forms for HR and personnel… Download
- PDF Social Insurance Form S6 – End of Service NotificationSocial Insurance Form S6 (National Organization for Social Insurance) notifies the authority that an employee'… Download
- PDF Official Form S1 – blank, for filling by hand (Insured registration)The official blank Form S1 (insured person registration) as a PDF to print and fill by hand. For a version tha… Download
Ready Excel templates
- Excel 01 - Employee Master DataAn Excel register for all employee data. Enter the National ID and it automatically extracts birth date, age, … Request
- Excel 02 - Monthly Attendance SheetChoose the month and year and the days and weekday names appear automatically. Record each employee's daily st… Request
- Excel 05 - Overtime CalculatorCalculates the hourly rate from basic salary and the value of day (35%) and night (70%) overtime under Labour … Request
- Excel 06 - Recruitment TrackerTrack every candidate per vacancy: source, stage, interview date, score and expected salary. It calculates tim… Request
- Excel 07 - Interview ScorecardScore up to 5 candidates on 9 weighted criteria; the sheet calculates the final score, rating, ranking and hir… Request
- Excel 08 - Annual Performance AppraisalAn appraisal form combining weighted KPIs (target vs actual) and behavioural competencies scored 1–5. It calcu… Request
- Excel 09 - Annual Training Plan & TrackerPlan the year's training programmes and track delivery: target department, provider, dates, trainees, attendan… Request
- Excel 10 - End-of-Service SettlementCalculates an employee's final settlement: last-month days, leave encashment, notice compensation and bonuses,… Request
- Excel 11 - Disciplinary RegisterA register of all disciplinary actions: violation, regulation item, penalty type and deduction days. It calcul… Request
- Excel 12 - HR KPI Library & CalculatorA complete reference of key HR KPIs — definition, formula, frequency and data source for each — with a monthly… Request
- Excel 13 - Manufacturing Workforce KPIsKPIs built for factories that link HR with production, quality and occupational safety: a KPI library, a safet… Request
- Excel 14 - Production Worker Performance AppraisalAn appraisal built for factories that rates production workers on 8 weighted criteria (productivity, quality, … Request
- Excel 15 - Social Insurance Form S1 — Print-readyAn Excel workbook by ProTalent that prepares Social Insurance Form S1 front and back, print-ready on A4. Enter… Request
Ministerial decrees
- PDF Minister of Labour Decree No. 48 of 2026On the rules governing nurseries attached to workplaces. Download
- PDF Minister of Labour Decree No. 49 of 2026 – hazardous work & remote areasDefines the hazardous and arduous jobs and remote areas whose workers are entitled to seven extra days of annu… Download
- PDF Minister of Labour Decree No. 50 of 2026On the rules and conditions for employing and training children, and the jobs and industries in which this is … Download
- PDF Decree No. 254 of 2026 – regulations approval committeesOn the formation and procedures of the committees that approve workplace regulations. Download
- PDF Decree No. 289 – working hours in industrial establishmentsA decree setting working hours in industrial establishments. Download
- PDF Prime Minister’s Decree No. 982 of 2026 – remote workA decree regulating remote work. Download
- PDF Prime Minister’s Decree No. 3165 of 2026 – National Wages CouncilOn the operating rules and powers of the National Wages Council. Download
- PDF Prime Minister’s Decree No. 3356 of 2026 – Training Finance FundA decree on the Training and Qualification Finance Fund. Download
- PDF Collected Minister of Labour decreesA compilation of Minister of Labour decrees issued to implement Labour Law No. 14 of 2025. Prepared by Mohamed… Download
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